Notary Requirements:

Credentials, Compliance & Professional Standards

Every notary who represents Notable is expected to maintain complete, current, and verifiable credentials. These requirements aren’t just formalities — they protect the borrower, the title company, the lender, and you. A notary who stays compliant demonstrates professionalism, reliability, and respect for the legal responsibilities of this role. At Notable, we hold our notaries to a high standard because our clients trust us to send qualified, prepared professionals to every signing.

Your Commission: The Foundation of Your Authority

Your notary commission is the legal authorization that allows you to perform notarizations. It must always be:
•    Active and unexpired
•    Issued by your state
•    Updated with any name or address changes
•    Available upon request
You should know your commission expiration date without having to look it up. A lapsed commission can invalidate documents and expose you to liability — staying current is non‑negotiable.

Required Credentials for Every Notable Notary

To accept assignments through Notable, you must maintain the following:

1. Active Notary Commission
• Must match your legal name
• Must be valid in the state where the signing occurs

2. Current Background Check
•    Must be completed through a recognized provider (e.g., NNA or state‑approved vendor)
•    Must be renewed annually
•    Must remain visible and verifiable

3. Errors & Omissions (E&O) Insurance
•    Protects you from unintentional mistakes
•    Required coverage amount varies by state or client
•    Must remain active and unexpired

4. State‑Specific Authorizations (if applicable)
For example:
•    Remote Online Notary (RON) authorization
•    Electronic notary endorsement
•    Additional state‑mandated training or testing
If your state requires special registration for certain types of notarizations, you must maintain those credentials as well.

Compliance Is an Ongoing Responsibility

Being a notary means staying informed. Requirements can change, and you are responsible for:
•    Renewing your commission on time
•    Updating your background check annually
•    Maintaining active E&O insurance
•    Following state‑specific rules and best practices
•    Keeping your notary knowledge current
If you’re unsure about a requirement, ask before proceeding. Compliance protects everyone involved.