Completion:

Finishing Strong and Protecting the Closing

A signing isn’t complete when the last signature hits the page — it’s complete when the documents are secured, reviewed, communicated, and returned according to instructions. The completion phase is where professionalism truly shows. A notary who finishes strong prevents funding delays, protects the borrower’s experience, and reinforces trust with the title company and lender. At Notable, we expect our notaries to treat the final steps of a signing with the same care and precision as the signing itself.

Secure the Documents Immediately

Once the signing is finished, your first responsibility is to protect the documents. They should never be left exposed, mixed with personal papers, or placed where they could be damaged. Keep them:
•    Clipped or banded together
•    Stored in a clean, dry folder
•    Away from food, drinks, pets, or weather
•    In your possession at all times
Document security is a core part of your role — borrowers and clients trust you to safeguard sensitive information.

Perform a Final Review Before Leaving

Even if you reviewed during the signing, a final, deliberate check is essential. This is your last opportunity to catch:
•    Missed signatures or initials
•    Incorrect dates
•    Incomplete notarial certificates
•    Pages out of order
•    Missing attachments (like legal descriptions)
A clean package reflects your professionalism and prevents costly return trips or funding delays.

Communicate Completion Promptly

Once you leave the appointment, notify the hiring party that the signing is complete. Your message should include:
•    Confirmation that the signing is finished
•    Whether scanbacks are required
•    Estimated drop‑off time
•    Any issues encountered (even small ones)
Timely communication keeps the workflow moving and reassures the client that the closing is on track.

Scanbacks: Accuracy Before Speed

If scanbacks are required, complete them as soon as possible — but never at the expense of quality. Ensure:
•    Pages are flat and fully visible
•    No shadows or cut‑offs
•    Barcodes are clear
•    Files are in the correct order
•    The entire package is included
Scanbacks are often used for funding approval, so accuracy is critical.

Shipping the Package: Follow Instructions Exactly

When it’s time to ship the documents:
•    Use the correct label provided
•    Drop off at the correct carrier
•    Meet the same‑day cutoff time
•    Keep the receipt until the package is confirmed delivered
Never switch carriers or reuse old labels. These small details matter more than most notaries realize.

Completion is About Professional Follow-Through

The way you finish a signing says everything about your reliability. A notary who completes the process with care, accuracy, and clear communication becomes a trusted partner — someone title companies and lenders request again and again.
At Notable, we believe that excellence doesn’t end at the signing table. It continues through the final review, the scanbacks, the shipping, and the communication that closes the loop. When you finish strong, you elevate the entire closing experience.